How can I get a copy of my tenancy agreement?
We are happy to either post or email you a copy of your tenancy agreement. Please contact the Service Centre on 020 7613 8080 who will conduct a quick security check with you. Once you have successfully passed this security check your tenancy agreement will be sent out to you.
How do I change personal details on my tenancy?
In order to change details on your tenancy you will need to write a letter, addressed to Service Centre, Newlon House, 4 Daneland Walk, Hale Village, London, N17 9FE, with details of the changes, proof of identity and documents to support the changes. Following approval these changes will then be implemented on our system. The following are acceptable proof:
• Minimum of two forms of ID – either a passport, driving licence, marriage or birth certificate
• Proof of Income – details of any benefits you receive and payslips (either: two monthly, three fortnightly or six weekly slips)
• Proof of a bank account – a bank statement showing benefits and salary being paid into it
• Two passport sized photos of the tenant(s), with their name(s) on the reverse
• Passport style photos of all children aged five and above, with their name(s) on the reverse
• Proof of existing address – utility bills and / or bank statements
How do I add another occupant to my tenancy?
You can request to add another occupant to your tenancy by writing a letter, addressed to Service Centre, Newlon Housing Trust, Newlon House, 4 Daneland Walk, Hale Village, London, N17 9FE, detailing who you would like to add, your relationship to them, their full name and their date of birth.
You will need to provide supporting documentation when adding an occupant. Typically we need to see something that confirms your relationship with the occupant, for instance a birth certificate or a marriage certificate. Once we have received all of the information we will process it and then inform you of the outcome.
Please note that additional occupants do not automatically have the right to inherit a tenancy. This will be assessed at the appropriate time.
You should also be aware that if you allow other people to move into your home, we will not necessarily take responsibility if this makes the household overcrowded.
If you want to add someone as a joint tenant then you should check your tenancy agreement, as it must clearly state that you can do so. Both yourself and the other applicant will need to be using your property as your sole or principal home. We will only consider applications from married couples and other co-habiting couples who have lived together for more than 12 months, where there have been no breaches of tenancy and as long as the accommodation is suitable for your housing needs. Applicants for a joint tenant under the age of 18 will not be accepted.
How can I remove a joint tenant from my tenancy?
In order to remove a joint tenant from your tenancy, a request must be put in writing and sent to us. Both you and the other joint tenant must be explicitly clear that you are happy and willing to remove one party from the tenancy and allow the other to take over the tenancy solely.
If a decision cannot be reached between you and the other joint tenant then the decision will either be made through the courts or in rare extenuating circumstances we will intervene. Once we receive a request to remove a joint tenant we will contact the resident within 10 working days to process it.
Please email firstname.lastname@example.org to find out more.
I rent from Newlon. How can I move to another social housing home?
As a Newlon resident if you want to move to another social housing home there are a few options to choose from.
The best option to choose is a mutual exchange. This allows you to swap homes with another Newlon resident or a resident from another housing association or local authority. It is available to residents who have a secure, assured, or five year fixed term tenancy. First you need to find another tenant who wants to swap. You can find out more by looking at “How do I apply for a mutual exchange?”, in this section of the Knowledge Base.
Other options for moving home
Housing Moves is the Mayor of London’s housing mobility scheme that allows tenants of London boroughs or housing associations to move outside their existing borough to a diﬀerent part of London. It is run by the Greater London Authority and the majority of London boroughs and housing associations are participating. Find out more about how it works at www.housingmoves.org.
Seaside & Country Homes is a scheme for tenants aged 60 or older. The scheme helps around 150 households to move from London each year to bungalows or flats in desirable seaside and countryside locations. Learn more about it and the full eligibility criteria at www.london.gov.uk/what-we-do/housing-and-land/renting/seaside-country-homes.
Contact your local authority
You can also try contacting your local council, as they may be able to oﬀer advice or assistance in finding you a suitable home.
Depending on your circumstances you could consider the possibility of becoming a homeowner through Shared Ownership if you want to move home. Newlon and a wide range of other housing associations provide homes for low cost homeownership designed to help people on lower to middle incomes take a first step on the property ladder. You can find out more about Shared Ownership at www.newlonliving.co.uk.
You can also find out more about Shared Ownership at www.sharetobuy.com/firststeps.
We carry out a very small number of transfers each year, moving residents from one Newlon property to another. Find out more in our transfers section.
How do I apply for a mutual exchange?
As a Newlon resident if you want to move to another social housing home the best option is to consider an exchange with another resident. Mutual exchange allows you to swap homes with another Newlon resident or a resident from another housing association or local authority. It is available to residents who have a secure, assured, or five year fixed term tenancy.
First you need to find another tenant who wants to swap.
To find another Newlon tenant who wants to swap their home you can read our quarterly mutual exchange board, which contains an up to date list of other Newlon tenants also looking to move home. This is distributed with our newsletters but you can also download it on our website at www.newlon.org.uk/publications/mutual-exchange. If you find a tenant you would like to swap with you can apply by filling in the Mutual Exchange application form. To advertise your property in this leaflet please call the Service Centre on 020 7613 8080 or email email@example.com.
You can also search wider via the HomeSwapper mutual exchange scheme:
HomeSwapper is the largest organisation for social housing residents wishing to move home. Thousands of people join every month to move locally or across the UK. HomeSwapper makes daily checks for new swaps and you can log on anytime to view them. It can also send you ‘match alerts’ to ensure that you don’t miss out on your ideal home. If you are interested in a swap you can contact the other resident and arrange to view each other’s properties. We have partnered with Home Swapper so it is free for Newlon residents to use. You can join by registering at www.homeswapper.co.uk.
Can I apply for a transfer?
Residents with an assured or secure tenancy occasionally move from one Newlon property to another via a transfer.
However, due to the high demand for transfers and the very low numbers of properties available for people to transfer to, we can only consider transfers in the following exceptional circumstances:
- Medical Transfer – where we need to help someone move urgently due to health reasons
- Decants – when we have to move people due to the poor condition of their property
Newlon’s definition of medical need is where an applicant or a member of their household’s current housing conditions are having a major adverse effect on their health and this will be substantially improved by moving to alternative accommodation. We use independent medical advisors to assess this.
You will also need to meet some other criteria, including having a clear rent account.
As a result of such high demand we advise residents to explore more realistic options if they wish to move to another social housing home. We recommend mutual exchange as the best route, which you can read about in the ‘moving to another home‘ section of the website.
How can I apply?
If you would still like to apply for a transfer then please go to the transfers section.
Do I get incentives for downsizing to a smaller property?
If you request to move (downsize) into a smaller property with fewer bedrooms than you currently have, then we offer the following incentives:
- Three reasonable offers of alternative accommodation to meet your preferences and requirements
- £500 for each fewer bedroom
- A package of up to £500 or equivalent expenditure to contribute towards items such as decorating, garden maintenance, security improvements, fitting of carpets or curtains, removals, or the first week’s rent
We also offer practical support which may include assistance with change of address notification to your GP, moving arrangements, disposal of unwanted goods, and advising you what to take with you when you move.
Any payment will be made after you have transferred to the smaller property.
Find our more by emailing firstname.lastname@example.org.
How do I change my details on my transfer application?
If you wish to change your details on your transfer application then please contact us outlining what circumstances and changed and why, by emailing email@example.com.
Please note that you maybe asked to provide supporting evidence.
Can I buy my home?
You may be able to purchase your home through either Right to Acquire or Right to Buy – though there are strict eligibility criteria. If you are deemed eligible and wish to proceed with the purchase then you will need to go through an application process.
To find out more about the eligibility criteria and the process, please go to the buying your home section of our website.
Can you confirm my tenancy to a third party?
If you would like us to confirm your tenancy for an application you are making to another organisation, you will need to put your request in writing. We may call you to run through a couple of questions before issuing the letter. Please email firstname.lastname@example.org.
Can I sublet my property?
If you are a Shared Owner or tenant then you will not normally be permitted to sublet your property, other than in exceptional circumstances. If you are a Leaseholder (owning 100% of your property), then you may be permitted to sublet your property.
Please see the relevant question in the ‘Information for homeowners’ section of this Knowledge Base to learn more about this.
Can I have a lodger?
If you are a tenant you are allowed to take a lodger under certain circumstances. You will need to request permission from us first. We will also need to know personal details including the name, date of birth and gender of the lodger.
You must also check whether your lodger can legally rent in England as you risk a heavy penalty if they can’t. You can find out more about how to do this at www.gov.uk/check-tenant-right-to-rent-documents.
To request permission please contact our Service Centre on 020 7613 8080 or email email@example.com.
Can I have a flat sitter?
If you need to leave your home for an extended period, we are usually happy to allow you to make arrangements for someone to stay in your home and look after it while you are away. However, the arrangement must not benefit you financially.
Permission will only be granted if your rent account is not in arrears, you have a Direct Debit in place and there is no other breach of tenancy. Please contact our Service Centre or email firstname.lastname@example.org.
What if I have a service charge query?
If you have a query about service charges please contact the Service Centre or email email@example.com.
If there is a problem with the quality of services provided, such as an issue with cleaning, then details will be taken and the Service Centre will commence action to rectify the problem. If the query cannot be dealt with by the Service Centre, and it is the first time it has been reported within the last six months, the issue will be forwarded on to the Estates team to deal with. If this issue has already been raised within the last six months then this will be processed as a complaint.
How can I stop receiving a previous residents’ bills?
Firstly you should ensure you have contacted all utility suppliers and informed them you are the current resident and therefore not responsible for the old bills. You should also provide suppliers with the initial meter readings when you first move in.
If further proof is needed then we are able to contact suppliers with proof of when your tenancy started. Please contact our Service Centre on 020 7613 8080 or email firstname.lastname@example.org to discuss. If after this you continue to receive old bills we are able to contact the supplier directly to discuss settling them.
Does Newlon provide contents insurance?
We do not provide contents insurance for residents but we can help you obtain it at a price that is affordable through a scheme called ‘My Home’, in conjunction with the National Housing Federation. You can contact the National Housing Federation direct to find our more at http://thistlemyhome.co.uk.
For homes where we provide white goods, for instance washing machines and cookers, these are covered by our insurance and we remain responsible for them.
Does Newlon provide buildings insurance?
If you rent a home from Newlon we are responsible for providing buildings insurance.
If you are a Shared Owner or 100% Leaseholder the cost for the insurance is covered through your service charges.
The policy covers your main residence, outbuildings, forecourts, fixtures and fittings, garages, walls, piping, wires and any public mains that you and fellow residents are responsible for.
If you have to make a claim against the buildings insurance there is a £100 excess to be paid for each and every loss. To make a claim contact Zurich Municipal Claims Unit on 0870 241 8050 during office hours (9am – 5pm), or in an emergency call 0800 028 0336. You will need to quote your name, policy number and housing provider. Newlon’s policy number is JHA-22S358-0013. Current insurance certificates can be provided if requested by contacting our Service Centre on 020 7613 8080 or emailing email@example.com.
If you reported a repair and we failed to remedy it within our published timescales then we may be liable for any furniture or other belongings which have been damaged as a result, and you can make an insurance claim. All claims should be e-mailed to firstname.lastname@example.org. You will need to provide the background details, a description of what the damaged items are, their value, any evidence of the value, any evidence of the damage, as well as details of why you believe Newlon is liable. This will then be referred onto our insurance company to investigate and determine whether you are entitled to compensation.
My home is not habitable. Can I request to be moved?
You can request to be decanted from your home if you feel your property is no longer habitable. Please contact our Service Centre or email email@example.com. A surveyor will be booked to carry out an inspection. If an inspection has already taken place then the Lettings team will be in touch regarding re-housing requirements. If alternative accommodation is provided to you it could be permanent or temporary depending on the urgency and length of time that the works required will take.
Before any move you will be given a Decant Information Sheet outlining your responsibilities are.
How do I end my tenancy?
If you decide you want to end your tenancy with Newlon then you must provide us with at least four weeks notice. This notice period will only commence once we have received a Notice to Quit (NTQ) form from you.
Please be aware that if you choose to leave your property during the notice period you still remain responsible for the property and will need to continue to pay your rent.
Once you have contacted us to provide notice of ending your tenancy then we will give you a checklist to help guide you through the process of leaving your home. You will also be provided with a guide on the state which the property should be left in, and the procedure for returning your keys to us once your notice period has expired.
You should first download and complete the NTQ form.
To find out more about the next steps please call the Service Centre on 020 7613 8080 or email firstname.lastname@example.org.
How do I get my deposit back upon leaving my property?
Once you have returned the keys to your property you are eligible to receive your deposit back. The amount returned, if any, will be based on the condition of the property when vacating and whether you have any arrears. Once this has been calculated we will contact you and return any remaining deposit.
My partner has died. Can I inherit (take on) the tenancy of their property?
If a tenant has died and you wish to inherit the tenancy then you may have that right, the rules of which would be outlined in the tenancy agreement. This right is known as succession.
If you were married to, the civil partner or the common-law spouse of the tenant, then you are usually able to inherit the tenancy under certain conditions. Some tenancy agreements also extend this right to close family members.
If your were the joint tenant of the person who died then all rights to the tenancy are automatically given to you, and take precedent over any other claims for succession.
To find out more, including the information you will need to provide, please contact us at email@example.com.
I am going to be leaving my property for a long period of time. What should I do?
If you are planning to leave your property for an extended period of time, then your tenancy agreement may require you to contact us. As a general rule, if you are going to be away for more than 8 weeks you should notify us in writing.
You will still be responsible for your rent during this absence, and if you are in receipt of Housing Benefit it is your responsibility to ensure that your claim will continue while you are away.
You should also leave a contact number with us in case of emergencies, such as a leak into another property.
How do I change energy suppliers?
You are responsible for sorting out your energy supplier, and we do not do this on your behalf, so you are welcome to change as and when you wish. The only exception is where there is a communal heating system. In this case the energy provider cannot be changed as there is one central boiler that you share with other tenants.